Approved Minutes

7:00 p.m.

WORK SESSION

Fiscal Years 2008-2013 Capital Improvement Program.

8:00 p.m.

CALL TO ORDER

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. REPORT ON ACTION TAKEN IN CLOSED SESSION, IF ANY

4. CONSENT CALENDAR

(Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. By approval of the Consent Calendar, the staff recommendations will be adopted unless otherwise modified by the City Council. There will be no separate discussion on these items unless a Council Member or a member of the audience requests removal of the items from the Consent Calendar.)

4-1. Council Minutes, July 21 & August 4, 2008.

Staff recommendation: Approve.

4-2. a. Ratification of City of Albany net payroll in the amount of $208,871.24; taxes, benefits & withholdings in the amount of $161,931.88. Total payroll in the amount of $370,80312. Payroll period: 08/01/08.

b. Ratification of Albany Municipal Services JPA net payroll in the amount of $57,217.17; taxes, benefits & withholdings in the amount of $44,082.75. Total payroll in the amount of $101,299.92. Payroll period: 08/01/08.

c. Ratification of City of Albany net payroll in the amount of $197,393.28; taxes, benefits & withholdings in the amount of $241,832.86. Total payroll in the amount of $439,186.14. Payroll period: 08/15/08.

d. Ratification of Albany Municipal Services JPA net payroll in the amount of $55,126.48; taxes, benefits & withholdings in the amount of $44,685.70. Total payroll in the amount of $99,812.18. Payroll period: 08/15/08.

Staff recommendation: Ratify.

4-3. a. Ratification of bills, claims & demands against the City of Albany in the amount of $923,013.03. Period: 07/25/08.

b. Ratification of bills, claims & demands against the City of Albany in the amount of $31,707.92. Period: 08/01/08.

c. Ratification of bills, claims & demands against the City of Albany in the amount of $708,509.46. Period: 08/08/08.

d. Ratification of bills, claims & demands against the City of Albany in the amount of $990,805.36. Period: 08/22/08.

Staff recommendation: Ratify.

4-4. Pension payments for the month of July, 2008, in the amount of $111,069.65.

Staff recommendation: Ratify.

4-5. A rendering of the quarterly Cash and Investments Treasury Report of the City of Albany as of June 30, 2008, as required by Section 53646 of the California Government Code.

4-5 Staff Report & Documents

Staff recommendation: Note and file – information only.

4-6. Mayor Lieber appointing Nancy Peterson to the Traffic & Safety Commission and Preston Jordan to the Charter Review Committee.

Staff recommendation: Information only.

4-7. Amendment to Alameda County Waste Management Authority Joint Powers Agreement, which states a two-thirds majority of the authorized vote, shall be required for expenditures of $500,000 or more.

4-7A Staff Report
4-7B Attachment

Staff recommendation: Approve.

4-8. Consideration of Claim #AL580; Manzone & State Farm Insurance v. City.

4-8A Staff Report
4-8B Staff Report

Staff recommendation: Reject the claims and authorize the City Clerk to send out the rejection letter.

4-9. Request for Temporary Street Closure around Memorial Park for a Triathlon sponsored by Albany High School Athletic Boosters.

4-9A Staff Report
4-9B Description & Map

Staff recommendation: Approve request by Albany High School Athletic Boosters to close off the streets immediately around Memorial Park and Albany High School (Key Route-north side, Portland, Thousand Oaks and Carmel) on Sunday, September 28, 2008 from 7:00 a.m. to noon (actual race extends from 8:00 a.m. to about 11:00 a.m.). Waive fee in the amount of $131.09.

4-10. Fire Engine Purchase.

4-10A Staff Report
4-10B Resolution 08-52

Staff recommendation: 1) Authorize the City Administrator to enter into a purchase agreement with Pierce Manufacturing Inc., for a new fire engine, the amount not to exceed $625,000. 2) Adopt Resolution 08-52 – A Resolution of the Albany City Council Authorizing the City Administrator to Enter into a Tax Exempt Installment Purchase Agreement with Municipal Services Group, in an Amount Not to Exceed $375,000.

4-11. Gilman Sports Fields - Loan of funds for ball field design

4-11 Staff Report

Staff recommendation: Authorize staff to negotiate an agreement with the agency members of the Gilman Sports Field Joint Powers Agreement (JPA) for future repayment of funds advanced by the City of Albany for the burrowing owl habitat mitigation project, in order to assist the JPA to move forward with designing the remaining Gilman ball fields.

5. GOOD OF THE CITY/PUBLIC FORUM/ANNOUNCEMENTS

For persons desiring to address the City Council on an item that is not on the agenda please note that City policy limits each speaker to three (3) minutes. The Brown Act limits the Council’s ability to take and/or discuss items that are not on the agenda; therefore, such items are normally referred to staff for comment or to a future agenda.

Please go to our website at www.albanyca.orgto view all future Commission and Committee meetings.

5-1. Remembering Robert Good, former Mayor and Council Member.

6. PRESENTATION/PUBLIC HEARING

6-1. Mayor Lieber presenting a proclamation to the Aging & Adult Services proclaiming the week of September 21, 2008 as “Fall Prevention Awareness Week” in the City of Albany.

6-1 Proclamation

6-2. Public hearing to discuss the Fiscal Year 2008-09 through 2012-13. Capital Improvement Plan and Budget.

6-2 Staff Report CIP 2008-13

6-2 CIP Report Cover 2009-13

6-2 CIP Table of Contents 2009-13

6-2 CIP Discussion

6-2 CIP Transmittal Letter 2008-2013

6-2 CIP Measure F Summary

6-2 CIP 2008-2013

a. Resolution No. 08-54 – A Resolution of the Albany City Council Adopting a Five-Year Capital Improvement Plan (CIP) for the City of Albany for Fiscal Years 2008-09 through 2012-13.

6-2 CIP Resolution 08-54

Staff recommendation: 1) Open the public hearing and take public testimony. 2) Adopt Resolution No. 08-54.

7. UNFINISHED BUSINESS

7-1. Codornices Creek Restoration Project.

7-1A Staff Report
7-1B Site Location Map
7-1C Photos
7-1D MOU

a) Update on Codornices Creek Project, Phases 1 through 5, including section adjacent the Little League ball fields

Staff recommendation: Information.

b) Construction Contract for Phase 3, Step 1 - Relocation of US Postal Service wall and widening of floodplain on south side of creek.

Staff recommendation: Authorize the City Administrator to award a contract for “Lower Codornices Creek Restoration – Step 1, Phase III, Site Improvement & CMU Wall at USPS, Lower Codornices Creek.”

7-2. City Hall Retrofit and Public Safety Buildings Retrofit and Renovation Project, and Temporary Relocation of City Hall, Police Station, and Fire Station

a) Monthly Construction Progress Report.

7-2A-1 Staff Report
7-2A-2 Cost Estimates

Staff recommendation: Information.

b) Contract 08-03 – Site Improvements, Temporary Police & Fire

7-2B-1 Staff Report
7-2B-2 Resolution 08-53
7-2B-3 Notice Of Completion
7-2B-4 Summary Memorandum
7-2B-5 Cost Schedule

Facilities, and progress report on relocation project

Staff recommendation: Adopt Resolution No. 08-53 – A Resolution of the Albany City Council Approving and Accepting Improvements and Directing the Filing of the Notice of Completion for Contract No. 08-03-Site Improvements, Temporary Police & Fire Facilities.

8. NEW BUSINESS

8-1. Automated External Defibrillator (AED)

8-1 Staff Report

Staff recommendation: Ask staff to report back regarding purchase and placement of Automated External Defibrillators (AED) in police patrol vehicles.

8-2. Recruitment of a Temporary, Part-time Community Engagement Specialist

8-2A Staff Report
8-2B Job Description

Staff recommendation: Authorize the City Administrator to proceed with recruitment and hiring of a temporary, part-time Community Engagement Specialist to assist in neighborhood based community organizing in order to improve community emergency preparedness.

9. OTHER BUSINESS, REPORTS ON MEETINGS ATTENDED, ANNOUNCEMENT OF EVENTS/FUTURE AGENDA ITEMS.

(Council and staff announcements: Council Member reports on State, regional and local boards, commissions and committees to which they are appointed by the City Council; Council Member announcement of requests for future agenda items. No public comment will be taken on announcement of future agenda items).

9-1. Sunday, September 14, 2008, Solano Avenue Stroll.

9-2. Saturday, September 27, 2008, Dinner with Albany, to celebrate the City’s Centennial.

10. ADJOURNMENT

10-1. Adjourn in memory of Robert Good, former Mayor and Council Member of the City of Albany.

(The Council meeting packet is available for public inspection at the Albany Library (526-3720), the Fire Department and the City Clerk’s Office. The agenda and supporting staff reports can also be found on our web page at: www.albanyca.org. If you have any questions pertaining to any agenda item or Council meeting procedure, please contact the City Clerk’s Office at 528-5720.)

Agenda related writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the lobby of City Hall.

The City of Albany is dedicated to maintaining its small town ambiance, responding to the needs of the Community and providing a safe, healthy environment now and in the future.

To view the live televised Council meetings go to Channel 33. Please note that if you provide your name and address when speaking before the City Council it will become part of the official public record, which will be posted on the Internet and broadcast on Channel 33.

NOTICE – Please Read

“Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure 1094.6

In compliance with the Americans with Disabilities Act (ADA), and State Law, if you need special assistance to participate in this meeting, please contact the City Administration Office 510-528-5710. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102.104 ADA Title II)”. Upon request, we will provide written agenda materials in appropriate alternate formats, of disability related modification or accommodation, including auxiliary aids or services to enable individuals with disabilities to participate in public meetings. Please deliver a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least two (2) days before the meeting. Request should be sent to: City Clerk, 1000 San Pablo Avenue, Albany, CA 94706.