City Clerk

City of Albany, CA

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City Clerk

The City Clerk is the local official who administers democratic processes such as elections, access to City records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including but not limited to: the Political Reform Act, the Brown Act, and the Public Records Act.

The City Clerk is an Officer of the City Charter and is appointed by the City Council. The City Clerk’s Office is the primary point of contact for the public and staff regarding City Council actions. The City Clerk responds to requests for public records and maintains and produces documents that enable the public to participate in local government.

The primary functions of the City Clerk's Office include:

Provides ongoing City Council and board/commission/committee support
Serves as the City's Elections Official
Responds to requests for public records
Administers recordation, preservation and maintenance of the City's legislative history and associated City records
Serves as Filing Officer for campaign and conflict of interest statements
Administers legal publications

SB 272 Disclosure of Enterprise System Information

Form 806 Agency Report of: Public Official Appointments

Ordinances & Resolutions

Ordinances

A "City Ordinance" is defined as a law or regulation enacted by a local governmental authority. City Ordinances are designed to address local concerns and issues related to public health, safety, and welfare within the City's jurisdiction. Typically, City Ordinances enact regulations of a general and permanent nature, enforceable as local law.

See current and past City of Albany ordinances here.

Resolutions

A "City Resolution" is defined as an official expression of opinion, intention, or decision of a City government body regarding various matters affecting the community. City Resolutions are typically less formal than Ordinances and are typically used for short-term and specific interests.

See current and past City of Albany resolutions here.

Proclamations

A "City Proclamation" is defined as an official formal public announcement or declaration made by the Mayor or the City Council to recognize or commemorate a significant event, achievement, or cause within the City's jurisdiction. City Proclamations are typically presented publicly and are often ceremonial in nature to raise awareness, honor individuals or groups, or highlight important issues/events.

See current and past City of Albany proclamations here.

The Mayor/City Council presents all City Proclamations at/during a City Council public meeting. To request one, please click on the link to the right and fill-out the form. If you have questions regarding a proclamation or the status of one previously submitted, contact the City Clerk's Office.

Request a Proclamation Online Form

Request for Public Records

Public records are open to inspection during the office hours of City Hall and every person has a right to inspect public records, except as provided by law.

There may be occasions when it is impractical to provide an immediate copy for review or duplication and the City has ten (10) days in which to provide the copy. If for some reason the public records request cannot be granted, you will be notified within ten (10) days of the receipt of the request, pursuant to Government Code Sections 7920.000 - 7931.000.

Copies (letter sized, black and white) of public documents shall be provided to the public at a cost pursuant to the City of Albany Master Fee Schedule. The charge is at City's cost if public record is provided with other media formats or printed copies other than black and white, letter-sized paper copies.

Submit Request for Public Records Online
Submit Request for Public Records (PDF form)

Please contact the County of Alameda for information on the following:

Marriage Licenses
Birth & Death Certificates
Fictitious Business Names
Recordation of Documents
Voter Information

Municipal Code & Charter

On behalf of the City of Albany, Coded Systems Corporation maintains an electronic version of the Municipal Code & Charter. Click the link on the right and the Coded Systems link will open in a new window.

How to Print:
If you desire to print only a portion of the City Municipal Code or Charter, rather than full chapters, there are two ways to accomplish this:

Highlight what you want and in the "print box" choose Selection Only, or
To page preview, the Internet Explorer browser will let you view as selected text, frames, or all. Choose Selected Text and the page numbers will display in the Internet Explorer toolbox. You will know which pages you want by looking in page preview.

Election Information

The City Clerk is the City Elections Official and is responsible for administering the City’s general municipal elections and special elections for both candidates and measures; processing petitions relating to initiatives, recalls and referendums.

The City Clerk prepares the Candidates Nomination Packet, administers the candidacy and nomination process, informs candidates of their election responsibilities and disclosure requirements, publishes election notices, responds to election questions, prepares the resolution for canvass and certification of the results, conducts the City Oath of Office for elected officials.

The City of Albany holds its general municipal election every two years in November of even numbered years. The next general municipal election will be held on November 5, 2024. Find out more here.